Ordering

What is Ordering?

Ordering is the process within the P3Source workflow where purchase orders are created, sent, accepted, and confirmed by suppliers. This ensures a seamless transition from proposal to fulfillment. Ordering is composed of three key steps:

1. Create and Send Purchase Order (PO) to Supplier
2. Supplier Acceptance
3. Supplier Confirms Shipment

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Step 1: Create and Send Purchase Order to Supplier

The purchase order (PO) is crafted with all necessary job details and sent to the supplier.

• The PO includes essential information: quantity, deadlines, supplier estimate, price, and all RFQ specifications.
• The PO can be branded with your company logo.
• Buyers can include links to proofs, production files, or other relevant documents.
• Suppliers receive specifications, price details, and terms and conditions.

Read more about creating and sending a PO.

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Step 2: Supplier Acceptance

Once the PO is sent, the supplier can formally accept it through a dedicated process.

• The PO includes a link for suppliers to "Accept" the terms of the order.
• The supplier reviews the job details on a unique webpage before accepting.
• Upon acceptance, automated notifications are sent to both the buyer and the P3Source user.
• P3Source updates to reflect the supplier's acceptance.

Learn more about supplier acceptance.

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Step 3: Supplier Confirms Shipment

The final step involves the supplier confirming shipment details.

• The PO contains a link for the supplier to "Confirm Shipment."
• The supplier provides shipping information: quantity, address, date, time, freight carrier, and tracking numbers.
• Both the supplier and the P3Source user receive confirmation emails.
• Shipment details update automatically in P3Source, which can then be shared with the customer.

Discover the shipment confirmation process.

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Ordering ensures clear communication and streamlined processes, moving from proposal acceptance to supplier fulfillment efficiently.